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� 2001 CAER.
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CAER BOARD MEETING MINUTES

January 26, 2022

ATTENDED:
Tom Strifler Nova
Joe Dedecker St. Clair Twp.
Tom Cooper Imperial Oil
Mark Wetering Lambton County
Mike Bradley City of Sarnia
Steve Bolt Dow
Roy Dewhirst St. Clair Fire Dept.
Cal Gardner City of Sarnia
Ron Huizingh Bayer
Warren Burton Imperial Oil
Todd Case County of Lambton
Dave Beer Imperial Oil
Peter St. George Shell
Brian Hatfield CAER
Gwen Hess CAER

Regrets: Robert Eick, Kirk Bailey

Approval of previous minutes: Motion made by Steve Bolt and seconded by Ron Huizingh. Motion carried.

Please see attached 2003 annual report.

CAER WORKING COMMITTEE �January 15/2004
RESPONSE AND REVIEW STATUS REPORT

YEAR END 2003: THERE WERE 238 CODES ISSUED DURING 2003; 229 CODE 8�S.  6 CODE 9�S AND 3 CODE 6�S. NOTE: SIMULATIONS HAVE BEEN PURGED FROM THE CODE STATS. OVERALL AVERAGE FOR ALL CODES ISSUED DURING 2003 WAS 96%.

OCTOBER 2003: 18 CODES WERE ISSUED IN OCTOBER.  ALL CODE 8�S. 12 INFORMATION ONLY AND 6 EMERGENCY.  OVERALL COMPLIANCE FOR OCTOBER WAS 92%.

NOVEMBER 2003:  12 CODES WERE ISSUED IN NOVEMBER. ALL CODE 8�S. 9 INFORMATION ONLY AND 3 EMERGENCY.  OVERALL COMPLIANCE FOR NOVEMBER WAS 97%.

DECEMBER 2003: 14 CODES WERE ISSUED IN DCEMBER. ALL CODE 8�S. 11 INFORMATION ONLY AND 3 EMERGENCY. OVEREALL COMPLIANCE FOR DECEMBER WAS 95%.

NOTES: SINCE JUNE 2003, THE RESPONSE AND REVIEW COMMITTEE HAS DESIGNATED CODE 8�S AS EITHER INFORMATION ONLY OR EMERGENCY FOR STATS PURPOSES. DURING THIS TIME PERIOD, THERE HAVE BEEN 110 INFORMATION ONLY AND 44 EMERGENCY CODE 8�S ISSUED.

THERE WERE 229 CODES ISSUED IN 2002 VERSUS 238 IN 2003.

The focus for improvement for 2004 was discussed and it was suggested by Tom Cooper that a two step procedure be adopted: Step 1) a letter to be sent to the CVECO rep. Step 2) a letter to be sent to Plant Manager. There was concern by several board members regarding improperly called codes and codes not called that should have been. An incident involving Cabot calling a code 8 that should have been a code 6 was brought up. The correct protocol for a code 6 not sounded on a release would be to contact SLEA for follow-up. Tom Cooper brought up the issue of Code 6 and 9 reviews. He questioned whether all of Transalta�s code 9s should be reviewed. A draft defining criteria so that the Response and Review committee can evaluate the necessity for reviewing code 9�s is required before any changes can be made to the manual. Acton Item Tom Cooper.

Tom Cooper notified the Board that CN Railways have not been issuing checklists following incidents on CN property. Action Item: Cal Gardner will contact CN regarding checklist issue.

It was questioned whether all CVECO members are participating on the highest level. Brian Hatfield will be meeting with Plant Manager members to review, assess and evaluate responsibilities and to identify possible gaps in protocol. Steve Bolt suggested that this program be implemented to increase awareness and prevention.

Community Awareness Committee Report: Dave Beer reviewed CAC chair Chris Powell�s report.

Community Awareness Committee Report - January 14, 2022
The Community Awareness Committee met on January 7^th for the first time in 2004. The meeting was well attended by all members with a positive focus on the year ahead. The communications plan held the most discussion and although not yet approved by the Working Committee, plans were detailed on how to achieve success. Members brainstormed ideas for the CAER newsletter that included updates to format and content. A sub committee was formed to drive a new format will all members required to submit articles and ideas for two issues a Spring/Summer and Fall/Winter. The website was also discussed at great length with a focus on layout, content and updating. Again a subcommittee will drive these changes with input on content by the CVECO committee. Advertising initiatives were also discussed with all members required to submit ideas for public awareness, and media campaigns for 2004. It was felt that the advertising budget needed to be more focused on community based events and less on hard print ads. Emergency Preparedness Week is generally a focal point for CAC community relations activities and 2004 will be no different. A sub committee with representation from both the public and private sector are already laying out details for the week that will surely involve the local schools and community groups. The CAC committee is focused and energized for change and improved public awareness.

CVECO Report by Chair Roy Dewhirst: On the issue of CVECO General Vice-chair, Eric Mortensen will allow his name to stand for the position. The matter will come before the committee at their next meeting on January 28, 2004.

Financial Report by Brian Hatfield CAER Co-ordinator: Please see below. On the issue of Phase II of the Sirens, the proposal that the cost of approximately $60,000 be paid by CAER and an equal share paid by the municipality was agreed on in principal. The $60,000 from council is in the budget for this year, but has not been passed yet. CAER�s share would be paid by industry following a special levy. This levy will be decided using the same equation as Phase I levies.

Phase II Sirens: A breakdown of the levies due by each member company was requested and will be presented at the next Board meeting on April 26, 2004. Acton Item Brian Hatfield.