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SECTION 3
RADIO & TELEPHONE
COMMUNICATIONS
Index
| 1. |
RADIO�S AND COMMUNICATIONS: |
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| 1.1 |
The Sarnia Fire/Police
Service Communications Center will be the central control for all radio
communications. |
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| 1.2 |
All industries on the radio
system will utilize the same frequency with separate call letters for
identification purposes. (See Page 10) |
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| 1.3 |
The caller shall ensure that
the Fire/Police Dispatcher is advised within 10 minutes of the nature of
the emergency, using the CVECO Radio (or 911 if no radio is available)
and issuing the CVECO Code Notification Checklist (Page 11). |
| - |
Reference Appendix F in
Members Only section. |
Index
| 2. |
DAILY RADIO CHECKS: |
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|
| 2.1 |
The Sarnia Fire/Police
Communications Center will radio each company individually at 07:00
hours each day. Each company will respond with call letters and "10-4". |
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|
Index
| 3. |
TELEPHONES: |
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|
| 3.1 |
Industries, which are not
equipped with radios, or if radios are inoperative, will use the same
procedure for reporting as laid down under, radio procedures. |
Index
| 4. |
POLICE COMMUNICATIONS DISPATCHERS: |
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| 4.1 |
Upon receiving a CVECO code
message, the Sarnia Fire/Police Dispatcher will use the �CVECO Code
Notification Checklist � (Page 11) to obtain the information necessary
to ensure an appropriate response. |
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|
| - |
Reference Appendix F in
Members Only section. |
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|
| 4.2 |
The OPP will respond in Area
2 and Area 4. Sarnia Fire/Police Dispatch will relay all known
information to them. |
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| 4.3 |
When initiating a CVECO code,
callers should state the code first, the name of their company and then
the geographical area they are located in. |
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|
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Sample Transmission on the
CVECO radio: |
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|
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XJF-740 to Sarnia City
Police. Code 6 Bayer Inc. Area 1. Code 6 Bayer Inc. Area 1. |
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| 4.4 |
All CVECO members will be
advised of the situation by CVECO radio, including applicable Code 7
calls indicating immediate known danger. |
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| 4.5 |
The Sarnia Fire/Police
Communications Center will assume responsibilities as incident
dispatcher, according to established checklists. |
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| 4.6 |
As required, communications
personnel may call any of: |
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|
| - |
Aamjiwnaang First Nations |
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| - |
OPP Communications Centre in
Chatham |
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| - |
Central Ambulance
Communications Centre in Wallaceburg |
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|
| - |
Lambton County Fire Channel |
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| - |
St. Clair Township |
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| - |
St. Clair County Michigan |
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| - |
Coast Guard |
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| - |
CN and CSX Railways |
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| - |
Other affected response
personnel, according to established procedures or agreements |
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|
| - |
Activate area warning sirens
and issue a public notification release (EARS) |
Index
| 5. |
INFORMATION CVECO MEMBERS WILL
PROVIDE: |
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| 5.1 |
Each CVECO member will
complete the �CVECO Code Notification Checklist� (Page 11) when they
initiate any CVECO code. |
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|
| - |
Reference Appendix F in
Members Only section. |
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|
| 5.2 |
If not done with the
activation of the code, and the submission of the CVECO checklist
(within 10 minutes), the Plant Dispatcher will contact the Fire/Police
Dispatch and supply all known information as soon as reasonably
possible. |
Index
| 6. |
ALL CVECO CODES: |
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| 6.1 |
Provide the following
information when initiating any CVECO code. |
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|
| a) |
Record date of event
|
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|
| b) |
Record time event started and
the time the code was issued. |
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|
| c) |
Check box for the appropriate
CVECO code issued. |
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|
| - |
If a code 8, identify if the
occurrence is an emergency, or information only. |
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| d) |
Company name of CVECO member
calling and call letters. |
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|
| e) |
Provide name of person
submitting the checklist and call back number |
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| f) |
For further information,
provide name of a knowledgeable contact person that can provide more
details on the event. |
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|
| g) |
Check box for the appropriate
geographical area the event is located in. |
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|
| - |
Check box on the left if the
event will impact another geographical area |
Index
| 6. |
ALL CVECO CODES: |
Continued |
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|
| h) |
Nature of problem. Define
details of the situation if known. |
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Discharge to Water Ground Air |
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| - |
Fire |
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| - |
Explosion |
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| - |
High Flare |
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| - |
Loss of Flare |
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| - |
Unusual Activity |
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| - |
Smokey Stack |
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| - |
Loud Noise |
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| - |
Other - Define record more
details if available. |
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|
| i) |
Product name and UN number
(if available) |
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| j) |
Identify type of product
hazard, or check �unknown� if not known |
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|
| - |
Toxic, Corrosive and or
Flammable |
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|
| k) |
Check appropriate box(s) on
how someone may notice your situation. Specify details if known. |
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|
| Note: |
CVECO members are to Update
Sarnia Fire-/Police (911) Dispatch at least hourly, or as required until
all clear is announced. |
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|
| - |
If re-submitting checklist,
provide time update provided in upper right corner |
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|
| - |
Fire/Police Dispatch will
record all clear time and date. |
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|
Index
| 7. |
CVECO CODES 5, 6, 7 & 9: |
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| 7.1 |
If a Code 5, 6, 7, or 9 has
been initiated, continue to provide the following information. |
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|
| l) |
Provide temperature, wind
direction and speed at scene (if known) |
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|
| m) |
Provide the direction of safe
approach for responders |
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|
| n) |
Provide location of you
designated meeting or staging area |
Index
| 7. |
CVECO CODES 5, 6, 7 & 9: |
Continued |
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| 7.2 |
Code 6 Specific Information |
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|
| o) |
Recommend public �shelter in
place� or �evacuate� ( Yes / No) |
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| p) |
Define boundary of affected
area that the release may impact (if known) |
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| 7.3 |
Fax MSDS sheets to Sarnia
Fire/Police Dispatch and to the Sarnia General Hospital |
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|
| - |
Use completed CVECO Checklist
as a cover sheet when faxing MSDS sheets. |
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| 7.4 |
Record any additional
information (updates) for Codes 5, 6, 7 or 9 |
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| 7.5 |
Complete CVECO Information
Checklist and fax to Police Dispatch |
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|
| Note: |
Fire/Police Dispatch will
record all clear time and date. |
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|
| 7.6 |
Provide Fire/Police
Dispatcher with �all clear� when incident is mitigated. |
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Index
| 8. |
INITIATING AN �ALL CLEAR�: |
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| 8.1 |
This notification indicates
that an alert has ended. |
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| 8.2 |
The Fire/Police Dispatcher
will issue an "All Clear" when directed to do so by the authorized
person from the plant site. |
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|
| 8.3 |
If a Code 6 has been issued,
municipal authorities on the advice of industry will issue the �all
clear�. |
Index
| 9. |
OTHER EMERGENCIES OR INFORMATION: |
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| 9.1 |
Fire/Police Dispatch will
notify all members of any severe weather warnings received. |
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| 9.2 |
If any CVECO member receives
a storm warning from any other source, they should notify the Police by
telephone, so that all member companies may be warned. |
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Index |
| 10. |
CVECO TACTICAL CHANNEL: |
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| 10.1 |
The CVECO tactical channel
operates on 458.93750 MHz. The system is portable, has a maximum
operating range of approximately 1 mile (1.5 km) and has no supporting
antennas or repeater stations. |
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| 10.2 |
The primary function of the
tactical channel is to permit communications between inter-agency Fire
Departments either enroute or at the emergency scene. |
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| 10.3 |
Present industrial holders of
the CVECO tactical channel are as follows: |
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| - |
Imperial Oil Limited |
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Bayer Inc. |
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| -- |
Dow Chemical Canada Ltd. |
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| -- |
Sunoco Energy Inc. |
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| - |
Shell Canada Limited |
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| - |
NOVA Chemicals (All 4 sites) |
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| - |
TERRA Nitrogen |
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| 10.4 |
Present municipal holders of
the tactical channel are as follows: |
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|
| -- |
Sarnia Fire & Rescue Service |
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|
| - |
St. Clair Township Fire
Department |
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|
| - |
City Of Sarnia Mobile Command
Post |
Index
| 11. |
TACTICAL RADIO PROTOCOLS: |
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| 11.1 |
Upon request for mutual aid
assistance involving Code 9, the CVECO member making the request will |
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| - |
Identify what assistance they
will require |
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| - |
Request what equipment or
apparatus they require |
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| - |
Determine the safe direction
of approach |
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| - |
Location of staging area |
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| 11.2 |
When arriving at the staging
area the responding apparatus will attempt to make contact with the
Incident Commander to announce that they are available for duty. |
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| 11.3 |
The Incident Commander will
acknowledge each responder and provide appropriate information as
requested. |
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| 11.4 |
Communications over the
tactical channel shall be limited to essential dialogue and restricted
to emergency communications. |
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| 11.5 |
Each responding agency shall
ensure continuous monitoring of the tactical channel throughout the
entire incident. |
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| 11.6 |
Each responding agency upon
cessation of emergency activities and prior to leaving the scene shall
contact the Incident Commander and advise him/her of their intentions. |
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|
Index
| 12. |
POLICE / FIRE COMMUNICATIONS: |
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|
| 12.1 |
Sarnia Police Service and
Lambton OPP can communicate with each other on the Provincial Common
Channel. |
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| 12.2 |
The Communications Centers
will advise the officers when to begin using the common channel. |
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| 12.3 |
Fire Rescue Services in
Sarnia, St. Clair Township and Point Edward also use a common channel. |
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|
Index
| 13. |
NON - EMERGENCY PROTOCOLS: |
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|
| 13.1 |
To ensure the integrity of
the tactical channel, utilization of the radio system is encouraged by
each individual agency. This will ensure that the system will function
as intended during actual emergencies and allow for practice with the
tactical channel. |
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| 13.2 |
All non-emergency use of the
tactical channel shall cease upon activation of a Code 9 and remain in
effect until the emergency is over and an "ALL CLEAR' has been issued. |
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Index
| 14. |
TACTICAL RADIO OWNERSHIP: |
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| 14.1 |
Industry Canada licensed this
tactical channel to CVECO in 1997. |
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| 14.2 |
Each radio licensee is
responsible for the annual fee. Signing authority for the license is the
CAER Administrator. |
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| 14.3 |
Municipal radios are owned by
CVECO and are in trust to the municipalities. |
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|
| 14.4 |
The radios are Motorola
MTX-838 intrinsically safe multi-channel. |
Index
| 15. |
CVECO RADIO NETWORKS: |
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|
| 15.1 |
The CVECO radio network
operates on 159.12 MHz Pl Tone 3.5 Hz |
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Air Products Limited |
�������������������.. |
CYA 349 |
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Basell Canada Inc. |
�������������������.. |
VCM 880 |
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Bayer Inc. |
������������������������.. |
XJF 740 |
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Blue Water Authority |
������������������.. |
VDS 641-4 |
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BP Canada Energy |
�������������������� |
XNZ 861 |
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Cabot Canada Ltd. |
�������������������� |
CYA 365 |
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Clean Harbors |
�����������...����������.. |
VCY 930 |
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Dow Chemical Canada Inc |
����������������... |
XJF 739 |
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DuPont - [uses Nova St.
Clair River Site Radio] |
����... |
VCZ 562 |
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Enbridge Inc. |
�����������������������.. |
VCO 420 |
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Ethyl Canada Inc. |
������������������. |
XJF 736 |
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Fibrex |
�����������...���������������.. |
XOH 750 |
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GTX Rail |
�����������...������������� |
VCQ 564 |
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Hydro One |
�����������...������������� |
XOH 750 |
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Imperial Oil Limited |
�������������������.. |
XJF 742 |
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NOVA Chemicals Ltd. --
Corunna Site |
����������. |
VCW 454 |
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NOVA Chemicals Ltd. -- Moore
Site |
���������.. |
VCW 479 |
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NOVA Chemicals Ltd. -- St.
Clair River Site |
�������. |
VCZ 562 |
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NOVA Chemicals Ltd. --
Sarnia |
�������������... |
BAZ 238 |
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Ontario Power Generation
L.G.S. |
������������.. |
XOH 745 |
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Praxair - 915 S. Vidal
Street |
��������������.. |
VCW 445 |
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Praxair - 1832 S. Vidal
Street |
��������������� |
CFU 937 |
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Procor Limited |
������������������ |
VCT 460 |
| |
Royal Polymers - [uses
Imperial Oil Radio] |
���.����� |
XJF 742 |
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Sarnia Police Service |
������������������ |
XJF 743 |
| |
Sarnia Fire Rescue Services |
���������������� |
XJF 743 |
| |
Shell Canada Products Ltd. |
���������������� |
XJF 737 |
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Sunoco Inc. |
�����������������������.. |
XJF 738 |
| |
Terra International (Canada)
Ltd. |
�����..������� |
CYA 389 |
| |
Transalta |
�����..������������������...� |
VCQ 605 |
CVECO CODE NOTIFICATION CHECKLIST
Company to provide appropriate checklist(s) to 9-1-1
within 10 minutes of reporting a
CVECO code. Fax list to 344-8779 after providing
the initial information by phone or radio.
| 1 - INFORMATION REQUIRED FOR ALL
CODES |
| |
|
|
Updates Provided: 1st
_____________ |
| Date:
__________ |
Event Start:
__________ |
Code Called:
_________ |
(Times) 2nd _____________ |
| (mth/day/yr) (mth/day/yr) |
(Time) |
(Time) |
Additional _____________ |
|
Code (check appropriate) |
q 5 |
q 6 |
q 7 |
q Emergency q
Information Only |
8 |
q 9 |
| Company name:
|
Call Letters: |
| Name of person calling:
|
Phone #: ( ) - ext. |
| For Further
Information: Same as above or: |
Phone #: ( ) - ext. |
| Event Location
First check area of origin and then any area which
has a potential to be impacted due to wind direction, proximity, etc. |
Area of Origin |
Area(S) Impacted |
LOCATION |
POLICE |
| |
q 1 |
q 1 |
Sarnia (west of Indian
Road) |
Sarnia Police |
| |
q 2 |
q 2 |
St. Clair Township |
O.P.P.OPP |
| |
q 3 |
q 3 |
Sarnia (east of Indian
Road) |
Sarnia Police |
| |
q 4 |
q 4 |
Point Edward |
OPP |
| NATURE OF PROBLEM |
Chemical
Information: (if available) |
| Discharge to: |
q Water |
q Ground |
q Air |
Product Name:
_____________________________ |
| q Fire |
q Explosion |
q High Flare |
q Loss of Flare |
UN #:
_____________________________________ |
| q |
q |
q |
q |
Hazards: q Toxic q
Corrosive q Flammable q Unknown |
Specify if possible: |
| q Unusual Activity |
q Smokey Stack |
q Loud Noise |
q Other |
q |
|
| q |
q |
q |
q |
q |
|
| Define:
|
q |
|
| How would a member of
the general public notice this event? |
q Sight q Sound q Smell
q Feel q Taste |
Specify:
|
| 2 - ADDITIONAL INFORMATION
REQUIRED FOR CODES 5, 6, 7 OR 9 |
| Local Weather |
Direction of Safe
Approach: |
Meeting
Location/Staging Area: q Staging Area 1 q
Staging Area 2 q Other: __________________ |
| Temperature: _________
oC |
|
|
| Wind out of the:
_________ At: KPH |
|
|
| CODE 6 SPECIFIC INFORMATION
|
| Evacuation Recommended? |
q Yes |
q No |
For Code 6 fax MSDS to
911at: |
q 344-8779 |
| Shelter-In-Place Recommended? |
q Yes |
q No |
and
to hospital at: |
q 339-7264 |
| Define Boundary of Affected Area:
|
| Any Additional Information for Codes
5, 6, 7 or 9: |
| 3 - All Clear for Code:
|
q 5 |
q 6 |
q 7 |
q 8 |
q 9 |
Date: |
Time: |
|
|
