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WORKING COMMITTEE MEETING MINUTES
- June 19
th, 2003


Bayer: Archie Kerr
CAER: Brian Hatfield
CEP: Bill Tyndall
Community Health Services: Mike Gariepy
Dow : Mike Gillis Dow: Allan Ebert Dow: Doug Martin
Guest: Bill Hoad
Hydro One: Dave Baumken
Hydro One: John Carpenter
Lambton County: Mark Wettering
Lambton EMS: Steve Vanvaulkenburg
NOVA: Wayne Bannon
OPP: Paul Futers
Radio Sarnia Lambton: Brian Hinz
Sarnia Emergency Planning: Cal Gardner
Sarnia Fire & Rescue: Richard Boyes
Sarnia Police: Donald Piggott
Sarnia Police: Phil Nelson
Shell: Hank Bonnet
St.Clair F.D. : Roy Dewhurst
Suncor Energy Products: George Hatfield
TransAlta: Bill Sisler

Call to Order:
By the Chair at 1:40 p.m.

April 14th Summary: Archie Kerr gave a presentation outling the events of April 14th. ( see attached summary to minutes.) A detailed report including action items, responsibilities & due dates to follow.
Action Item: A.Kerr


Hydro One :
John Carpenter , assisted by Dave Baumken gave a detailed account of the recent failures. He stated that this presentation was given to all effected customers. He showed diagrams of the grid and explained in detail the sequence of events. Following this presentation He answered questions from the membership. As it was felt that the communications process between CVECO and Hydro One was lacking, Dave Baumken, Cal Gardner & Mark Wettering were asked to work offline to set up a communications process between CVECO and the Utility.

Action Item: FM Radio Station Proposal:
Bill Hoad explained the reason for this proposal and introduced Brian Hinz of Radio Sarnia Lambton who explained the details of a possible dedicated FM band devoted to continuous broadcast of information concerning emergency situations. ( Presentation attached to minutes ).
 

Committee Reports:

CVECO Executive: Doug Martin reported that at the last meeting the new manual was sent to the printers with an expected completion date of mid-July. Code 8’s were discussed and the word “unanticipated” was removed. Two new codes were introduced and these were detailed extensions of a code 9. Specifically codes 91 and 92. A code 91 is a specific request for a specialized piece of fire fighting apparatus from a specific company. A code 92 will activate the provision of a truck and two firefighters from all six designated responding firms. The provision of these new codes came about as the result of all the work surrounding the Central Industrial Fire Dept.


Community Awareness
: : In the absence of Gord Wilson, no report was presented.


Response Review
: George Hatfield presented the latest summary of codes. He explained that due to increased responsibilities at Suncor, he would be unable to continue as Chair of this committee. He stated that Tom Cooper of Imperial Oil had agreed to take on this role. The Chair thanked George for all of his work and the many innovations he had introduced which had simplified and improved the function.


Financial Report:
Brian Hatfield gave this report which is attached to these minutes.


Classco Device Program:
Cal Gardner reported on the distribution of the 400 test units and stated that June 30th was the target date for completion of the distribution and this would be followed by the first official test on July 7th. There will be a ceremony at the EOC at which the Mayor and a plant manager would conduct the first test.

Code 8’s: Hank Bonnet raised the issue that planned events still require the sounding of a code 8, either information or emergency. A great deal of discussion ensued with some members expressing the feeling that this item had to be resolved as soon as possible. It was decided that it would be done at the Board level. Doug Martin, Archie Kerr and Hank Bonnet would prepare a summary of the issue for presentation to the Board on July st. Action Item: A.Kerr, Hank Bonnet and Doug Martin

New Business:

Chief Richard Boyes suggested a change in the CVECO frequency to the 800 trunk system. It has many advantages.  The whole valley could use the system, currently the radio range is limited. some members can not use the system because of distance. The channel could be encrypted if needed.  The new system works off the same radio system as the county and city fire service. The fire services would be able to listen in and receive all the CVECO codes immediately. This would result in an improved state of readiness or response if required. The transmissions are all identified by a digital name on all radios, so identification of the sender is available to all members. The sender could then use their name rather than a call sign and this would save valuable time for the Sarnia Police dispatch. The annual license fee is dispensed with but replaced with an air time fee. (user pay). Tactical channels are available if the system needs to expand. If adopted the information flow improves greatly in an emergency and that is the constant problem with the present system.

Mike Gillis explained that He would no longer be a member of this committee because of organizational changes at Dow. He introduced his replacement, Allan Ebert.