CAER BOARD MEETING MINUTES January 20^th, 2003

Aamjiwnaang: Phil Maness
Bayer: Archie Kerr
CAER: Brian Hatfield
City of Sarnia: Cal Gardner
City of Sarnia: Mike Bradley
Dow Chemical: Mike Gillis
EMO: Steve Beatty
Imperial Oil: Warren Burton
Lambton County: Todd Case
Shell Canada: Peter St.George
Suncor: George Hatfield

Regrets: Martin Bruce, Kirk Bailey.

Call to Order: By the Chair, Warren Burton at 9:40a.m. Round of Introductions. A motion was tabled by Mike Bradley and seconded by Peter St.George to have the new Warden of Lambton County Todd Case declared a member of the Board replacing Pat Davidson. Passed unanimously
 

Approval of Previous Minutes: The secretary was made aware of the absence of Steve Beatty�s name from the attendance for the previous meeting: B.Hatfield to add to master copy. Moved by Peter St. George and Seconded by Archie Kerr that the minutes be adopted.
 

Business Arising from Minutes:

Industry Canada Contract: Cal Gardner reviewed the entire process of applying for, and being successful in obtaining $187,000 from Industry Canada to cover the costs of a four month pilot project of the Allport Device for in house warning of emergency situations. He explained how the Community Awareness Committee would be handling the survey work associated with this project and how CVECO had offered to distribute the 400 units which will be used. This represented the �sweat Equity� portion of the contract with Industry Canada.  He explained that He will be the Project Manager for the program. The Notification Committee will be reactivated for this purpose with Cal as the chairman. Discussion followed where Cal explained detail of the systems operation and control. It was explained that the technology was proven and the reason for the project was to determine if Bell Canada could handle the system as it was intended and also to determine the operating costs of the system.
 

Response Review Committee: George Hatfield showed a Y-T-D summary of codes and the degree of compliance achieved .  227 codes for the year 211 code 8�s 12 code 9�s 3 code 6�s 1 code 5
 

The compliance figure was 63%. He stated that more training was required at the company level. He pointed out some of the work that had been done to address this.  Rewriting of the CVECO Manual with the inclusion of training tools such as examples of CVECO Checklists and a better grading system in reviewing each code. These are being placed on the website and will be available to all members for comment. Peter St. George emphasized the need for improvement in the compliance rate and stated that a threshold level should be established. This should be at least 75% for a start and if at the end of the first quarter a company is below this level, they should be sent a letter asking what they are doing to improve.  This item will be placed on the agenda of the Working Committee. ACTION ITEM: B.Hatfield
 

CAC Communication Plan: Peter St.George commented on the fact that the CAC Goals require a communication plan. A draft of this plan will be reviewed by Kirk Bailey and Peter St. George prior to it�s implementation. The CAC Chairman Gord Wilson is to be contacted regarding this draft.
ACTION ITEM: B.Hatfield
 

Financial Report: B.Hatfield reported that the organization had a year end balance of $7,500.75. He stated that 2003 fees were being received and that the projected year end for 2003 should be in the 10,000 � 12,000 range barring unforeseen expenditures.
 

New Business:

Board Chairs: Nominations are required to fill the positions of Chairman & Co Chairman. Members of the Board are to notify B.Hatfield with their nominees.
 

ACTION ITEM: Board Members

Membership Fees: Mike Gillis reported on the concern raised about �sweat equity� issues between CAER and CVECO member companies. This item will be brought to the Board when addressed at the Working Committee.
 

EMO: Steve Beatty reported that Environment Canada is at work on revisions to the Act and that these should be finalized in February. He stated that there were 174 Toxic substances split into flammable and non flammable headings. He gave an example of a 1 ton Chlorine cylinder. Copies of a presentation by Candace Seller of Environment Canada to be sent with these minutes.
 

Bill 148: Steve Beatty gave an overview of all of the emergency planning requirements which municipalities will have responsibility to carry out. There are three levels of compliance to be achieved. These are 1) Essential, 2) Enhanced and 3) Comprehensive. He stated that Sarnia is at the enhanced level in many of the requirements. Cal Gardner spoke to the Bill and it�s many training demands. He pointed out that it was very onerous on small municipalities and that it was important that we work together in this respect. There are no new funds available for this purpose. Steve Beatty stated that EMO is indeed listening to comments regarding the new requirements and expressed the view that it would be ideal to have efforts coordinated by the County. He pointed out the role that CAER can play in assisting municipalities. He stated that new web sites are being set up to show where municipalities are in their programs. He commented that municipal insurance rates may be adjusted when certain levels are reached.

Next Meeting: April 22^nd, 2003, 9:30 a.m at room 208, 265 N.Front St, Sarnia